In this issue

Announcing updates to geographic unit formation petition forms

The forms to petition MGA and other organizational units for the approval of new geographic units have recently been updated.

The forms are used to propose the formation of a Section, Subsection, Geographic Council, Chapter, Affinity Group, Student Branch, Student Branch Chapter, or Student Branch Affinity Group. Updates to the forms include making the signature form page one, clarification and emphasis on the eligibility requirements, and updated resource links for when a petition organizer needs additional information.

Access the updated forms and learn more about the geographic unit formation process

Email MGA Staff at petition@ieee.org with questions

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Use vTools.Voting for your upcoming unit elections; updated Section Vitality Dashboard

vTools.Voting

Just in time for 2016 officer elections, the vTools team has made some improvements to vTools.Voting to reduce confusion and enhance the user experience. Without listing every change, URLs have been corrected, date fields will be validated, more help text has been added, a sample email message has been provided, and the dashboard has been streamlined and sorted.

Sections, Chapters, and Affinity groups can expect a 15-50% response rate, which gives you greater insight as to what your members want.

Please consider using this very helpful tool to manage your elections. It is completely self service - even the email announcements, but the vTools team is available to help if you need.

Email vtools-voting@ieee.org with questions

Visit the vTools blog for more updates

Section Vitality Dashboard

Enhancements have also been made to the Section Vitality Dashboard:

  • A new home page opens directly after sign-in. From here, you can view a table of contents listing all reports available on each tab. Browse through the list then pick the tab you need.
  • The Count of Members and Count of Member Totals on the Active Society Membership Count by Section, by Grade report are now clickable. Click on a total to view the contact list of those members.
  • Check out the new “Vitality Checklist” tab. This gives Sections a list of actions/activities to carry out during the year to keep on the path of a successful section.
  • And for a bit of cleanup, the Advanced Search lin .on the Meeting Activity tab has been corrected.

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Geographic unit website feature: automatic feed of officers and events available

The listing of committee members and upcoming events for geographic units is now available as a feed to IEEE geographic unit websites.

There are two ways to have a website that is automatically updated:

  • To use the IEEE vTools.WebInAbox website service, visit vTools.WebInABox, log in with your IEEE Account, and use the wizard to build your website. vTools.WebInABox will automatically keep the officers page, the calendar page, and the organizational unit links page updated.
  • To use the WordPress content management system, visit the IEEE WordPress hosting site and view the tutorial (PDF, 605 KB) to learn how to keep your WordPress site updated.

View an example of a website with the automated feeds

Upcoming events are displayed on the right side of the page. To view the executive committee, click on 'About' and select 'Executive Committee'.

Email questions to Khanh Luu, Senior Information Management Analyst, k.n.luu@ieee.org

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MGA Operations Manual changes: term limits for officers

At its 20 June 2015 meeting, the MGA Board approved revisions to Section 9 of the MGA Operations Manual, regarding term limits for Section, Chapter, and Affinity Group officers. These revisions are reflected in Sections 9.4.F.7, 9.6.D.5, and 9.9.D.6 and are to be in effect for all elections for terms of office starting 1 January 2016.

  • Units must record the term of office in their local operating procedures document
  • If the term of office is not recorded in the local operating procedures, the term of office will be two years
  • Elections shall be held every one to two years for all officers, in accordance with the recorded term of office
  • The period of service in any one office cannot exceed four consecutive years, or six years total

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MGA Operations Manual changes: Rebate Schedule added; reporting date change to 15 March

At its 20 June 2015 meeting, the IEEE Member and Geographic Activities (MGA) Board approved adding the rebate schedule to Section 9.0.E of the MGA Operations Manual. Including the rebate schedule in the MGA Operations Manual will ensure members and volunteers have direct access to the official MGA approved rebate definition, eligibility requirements, and schedule.

The rebate schedule has also been streamlined to remove repetitive information and clarify areas such as activity bonus for affinity groups and rebates for members in geographic units outside of Sections. It also reinforces the use of both MGA electronic reporting tools and designated financial accounting software. The rebate algorithm and calculation remain unchanged.

Please note the new reporting deadline. In June, the MGA Board also approved a motion to move the geographic unit close/end date for prior year financial reporting to 15 March. This information will be further communicated with all Sections over the next few months.

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IEEE Collabratec™ has officially launched

Although IEEE Collabratec has been freely available for over six months, the formal launch and marketing began on 21 September. You may have already started to see messaging within IEEE communication vehicles such as Society newsletters, membership emails, ieee.org, Spectrum advertising, and various online social mediums outside of IEEE.

You may have already had a chance to connect and collaborate with IEEE members and technology professionals on IEEE Collabratec and are aware of its benefits. Below are some highlights:

  • Collaborate, create, and share ideas anytime, anywhere
  • Build and manage your own network
  • Hold discussions of common interests with global networks
  • Connect according to geographic location, technical interests, or career pursuits
  • Create and share a professional identity that showcases key accomplishments
  • Discover a more efficient way to develop research and save time in the content creation process
  • Assemble and manage private groups
  • Access a suite of research and authoring tools
  • Plus much more!

tool kit is available to continue the promotions at a local level. Here you will find sample promotional copy, web banners, PowerPoint presentations, event flyers, and the IEEE Collabratec brand.

Email questions to Corporate Communications at corporate-communications@ieee.org

Join in collaborating on IEEE Collabratec. Go to ieeecollabratec.org now

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Get involved in IEEE Future Directions initiatives; contribute use case scenarios; registration open for IoT World Form and Smart Cities Conference

IEEE Future Directions is your resource to emerging technologies within IEEE. The team has identified specific technologies as primary focus areas and has established them as formal initiatives to engage IEEE and the general public. For each initiative, you can find a wealth of knowledge, resources, and opportunities to participate. Visit each featured portal for access to upcoming conferences, news articles, technical papers, related standards, professional organizations, and academic programs. To get involved in the initiatives and to stay informed, join the free technical communities available.

Get involved and learn more about IEEE Future Directions

Current Future Directions activities include:

Internet of Things (IoT) Scenarios - To really understand the IoT requires application, implementation, and execution in the real world. IEEE IoT recently launched a program to provide the IoT community an interactive platform on which to engage with use cases, service descriptions, business models, and reference implementations that will be key to developing a vibrant IoT industry. This is an opportunity for you to contribute to the IoT cause, as well as get exposure for your projects and ideas. Whether it is something IoT related that is planned, envisaged, or currently in the works, your input is invaluable and necessary to ensure derivation of a viable IoT architecture and definition of the key components that lead to successful implementations. You are encouraged to share your projects, your implementations, or your software solution and explain why you deem them to be important to advancing the IoT.

Contribute use cases for discussion and interaction on the portal

Learn more about the IoT Scenarios submission guidelines

Attendee registration is open for the 2nd annual IEEE World Forum on Internet of Things (WF-IoT). This year’s event will be held 14-16 December 2015, in Milan, Italy, gathering technologists from around the globe to examine key critical innovations across technologies that will change the IoT research and industry application space of the future. Dr. Vinton G. Cerf, VP and Chief Internet Evangelist, Google, co-inventor of the Internet, and an IEEE Life Fellow, will be a conference keynote speaker.

Register and/or learn more at the IoT World Forum Conference Web site

IEEE Smart Cities is one of IEEE’s important, multi-disciplinary, cross-platform Future Directions initiatives. It spans multiple IEEE Societies and is designed to be a trusted voice in smart cities for the engineering, computing, and technology communities around the world.

Registration is now open for the first annual IEEE International Smart Cities Conference (ISC2-2015), taking place 25-28 October 2015 in Guadalajara, Mexico. The theme is "Smart City for Sustainability." This is the premier conference sponsored by the IEEE Smart Cities Initiative. Original and innovative contributions in smart city research and advanced implementations and deployments are sought for technical sessions.

Register and/or learn more at the Smart Cities Conference Web site

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Call for Nominations: IEEE MGA Awards, deadline 15 October

You can help recognize the efforts of outstanding volunteers by nominating individuals for one of the prestigious IEEE Member and Geographic Activities (MGA) Awards. Each award has a unique mission and criteria and offers the opportunity to honor distinguished colleagues, inspiring teachers, and corporate leaders.

If you know someone who has made substantial regional IEEE volunteer contributions through innovative projects, exemplary leadership, service, or by fulfilling the goals as related to transnational activities, consider nominating them for one of the following awards:

Please visit the MGA Award nomination web page to review the nominator guidelines and eligibility requirements, reference the step-by-step submittal instructions, and link to the portal for nominations.

The deadline for nominations is 15 October 2015 (for completed nomination form and two letters of endorsement).

Please e-mail MGA Awards with any questions about the MGA Awards and Recognition Program.

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Resources
About this Newsletter

The Society Chapter Briefs Newsletter is a bi-monthly communication dedicated to sharing information of interest to IEEE chapters to assist them in their communications and support efforts to their chapters.

Some articles may have been compiled from internal IEEE communications, as well as Society newsletters.

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Contact Liz Parascondola, IEEE staff, for information.