In this issue

2015 annual reporting and rebate requirements: due 15 March

All Section officers and Chapter/Affinity Group chairs will be contacted with a reminder that the following annual reports are required to be eligible for a rebate:

  • Meeting Activity
  • Current Officers
  • Financial Reporting:
    • Geographic unit treasurers are responsible for recording the financial activity of their unit and any sub-units (Subsections, Chapters, and/or Affinity Groups) using NetSuite
    • o Original year-end bank statements and investment-account statements (not IEEE Concentration Banking and Investment Accounts) must be provided Financial activity should be accurately entered into NetSuite as soon as possible, but no later than 15 March 2016. All other required reporting should also be completed by 15 March 2016.
      In order to be eligible for the 10% rebate bonus, as part of the annual reporting requirements, all reporting should be submitted to IEEE no later than 19 February 2016. This includes meeting and officer reporting, completing your financials in NetSuite, and submitting a year-end bank statement (not IEEE Concentration Banking and Investment Accounts). Additional information on Annual Reporting and the 2016 Rebate Schedule are available.

Email MGA staff with questions.

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Welcome new members in your Section and invite them to attend an orientation webinar

IEEE Section Chairs and Section Membership Development Chairs receive a monthly email notification regarding newly joined members in your Section. The current list of new members (those who joined in the past 30 days) is available through SAMIEEE, your volunteer analytics tool. The report provides member contact information: name, mailing address, email address, phone number, type of membership (traditional, e-membership), Societies joined, grade, and reasons for joining IEEE.

Welcome these new members to your Section and encourage them to register for a 30-minute live New Member Orientation webinar. These webinars are typically scheduled on the fourth Thursday of each month, either 9:00 a.m. or 3:00 p.m. ET. The webinar includes an overview of IEEE membership, access instructions for member-only benefits and services, and a question-and-answer session. The February guest speaker is Charmain Williams, MGA Global Career Resources Product Manager.

Email Denise Maestri at with questions about the new member orientation webinars.

Learn about the resources available on the membership development portal.

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vTools release announcement: eNotice Express

The MGA Information Management and vTools teams are very happy to announce the first release of IEEE eNotice Express

vTools.eNotice is an email distribution service, provided by MGA, that has been developed to send newsletters, meeting notices, social events, and IEEE conference materials to members on behalf of volunteers.

Up until now, all eNotices required staff to process them, which could take up to 5 business days. eNotice Express removes the staff component and the wait time for delivery. Messages can be previewed before being sent and are then queued for distribution within two (2) hours. The eNotice dashboard provides up-to-the minute status and mailing statistics.

The initial release of eNotice Express is available for Regions, Sections, Subsections, Councils, and Chapters.

Visit the vTools blog to learn more about eNotice and eNotice Express

View the eNotice Express tutorial (PDF, 501 KB)

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About this Newsletter

The IEEE Chapter Briefs Newsletter is a bi-monthly communication dedicated to sharing information of interest to IEEE chapters to assist them in their communications and support efforts to their chapters.

Some articles may have been compiled from internal IEEE communications, as well as Society newsletters.

Contact Us
Contact Liz Parascondola, IEEE staff, for information.